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How to create GDPR compliant forms on WordPress

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Do you want to create GDPR compliant forms on WordPress? The new GDPR law of the European Union requires explicit user consent to store personal information, so that users can have more personal control over their data stored on websites. In this article, we are going to show you how to easily create GDPR compliant forms on WordPress.

how to create a form compatible with GDPR

What is the GDPR standard?

The General Data Protection Regulation (GDPR) is a European Union law that entered into force on May 25, 2018. This new law aims to give European citizens control over their personal data and to change the way businesses treat data confidentiality. around the world.

A typical WordPress site can collect personal information from the user in several ways. One of them is to add forms to the site. Most forms collect personal information and you can make sure your WordPress forms are GDPR compliant.

What is required to create a compliant GDPR form

In order to make your WordPress forms compatible with the GDPR standard, you will need to add the following features:

  • Ask users to explicitly allow the storage and use of their personal information.
  • Allow users to request access to their own personal information stored on your website.
  • Allow users to request the deletion of their data from your website.

That said, let's look at how to easily create GDPR-compatible WordPress forms.

How to make a GDPR compliant form on WordPress

We recommend that you use WPForms to create GDPR compliant WordPress forms. It is one of the best contact form plugins for WordPress and comes with built-in GDPR enhancement features including:

  • 1-click GDPR agreement field for your forms
  • GDPR Compliant Data Retention Best Practices
  • Easy entry management system to quickly find, export or delete user data on demand

Here's how you can easily create a compliant form on WordPress using WPForms.

First of all, you need to install and activate the plugin WPForms. For more details, see our step-by-step guide to way to install a WordPress plugin .

After activation, you must visit WPForms » page Parameters and do scroll down to the GDPR section. There you need to check the box next to the GDPR Enhancements option.

gdpr settings wpforms.png

Enabling the GDPR Enhancements option will reveal two more GDPR related settings.

The first one, "Disable user cookies" will prevent WPForms from storing user sessions. This cookie contains a random unique identifier that helps WPForms add functionality such as related entries, form abandonment, and geolocation. Disabling it will also disable these features.

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The second option “Disable User Details” will prevent WPForms from storing users' IP addresses and browser information.

These two settings are optional and you can check them if you think you don't need these features.

Remember to click the Save Settings button to save your changes.

WPForms is now ready to create GDPR compliant forms on WordPress. You can now go to WPForms »Add a new page to create a new form.

You will be asked to enter a title for your form and to select a template. These templates are ready-made forms that you can use as a starting point. In this example, we create a simple contact form.

creating a contact form wpforms.png

This will launch the WPForms generator interface. You will see your form preview in the right column, and on the left you will see all the fields you can add to your form.

list of forms wordpresss.png

Click on the 'GDPR Agreement' field to add it to your form. You will now see it appear at the bottom of your form. You can click on it to change its settings.

check box field GDPR.png

You can change the title of the form field, the agreement text, and use the description box to add details, such as a link to your privacy page or terms of service pages.

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Note: The GDPR Agreement field is always a required field, and it cannot be pre-checked to comply with GDPR law. You can only add one GDPR agreement field to each form.

Once you're happy with the form, click the Save button at the top to save your changes. You can now close the form builder.

How to add this new form to WordPress

WPForms allows you to easily add forms anywhere on your website. Just create a new page / post or edit an existing one. On the edit screen, you will notice the new "Add Form" button.

add a new form on WordPress.png

Click on it to bring up a window where you can select the form you created earlier. You just need to click on the 'Add Forms' button again and you will see the shortcode of the contact form in your post editor.

choose a form wpforms.png

You can now save or publish your post / page and click on the preview button to see your GDPR ready WordPress form in action.

contact page wpforms.png

Managing data access and deletion requirements with WPForms

One of the requirements of GDPR compliance is giving users access and allowing them to request deletion of their data.

You can do this by creating a “data access / deletion form” and add it to your privacy policy page. Users who want to access their stored data or want to delete it can use this form to send you a request.

WPForms comes with an excellent entry management system that allows you to quickly find all the data submitted through your forms.

You can access all form entries by visiting WPForms » Entries and selecting the form you want to display in the upper left corner of the screen.

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create an application form wpforms.png

WPForms will show you all entries submitted using this form. You can search for a form entry by entering a name, email, IP address, or keyword.

You can also delete individual entries or click the View button to see all of the data stored for that entry. On the single entry page, you can even export that single entry as a CSV file.

see an entry.png

We hope this article has helped you learn how to easily create GDPR-compliant forms on WordPress.

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