Trying to choose between G Suite and Office 365 for your business email address? Looking for a Google Apps vs Office 365 comparison to determine which is better? G Suite (formerly Google Apps) and Office 365 offer professional business messaging and productivity tools to make collaboration easier. In this article, we'll compare G Suite to Office 365 to help you decide which one is best for your business.

What are G Suite and Office 365 and why do you need them?

After having created a website, the next step is usually to get a business address.

Unlike your e-mails @ gmail.com or @ outlook.com, a business e-mail address is associated with your company name: [email protected]

While most WordPress hosting companies offer a free business email address, they can't compete with the powerful business tools that G Suite and Office 365 have to offer, including more reliable email, file storage, calendar, notes, video conferencing tools, etc. . .

La version G Suite of Google includes Gmail, Google Drive, Google Docs, Google Sheets, Slides, Google Calendar, Keep, Hangouts, and other Google apps that you probably already use and enjoy.

Office 365 Microsoft includes Outlook, OneDrive, Word, Excel, PowerPoint, One Note, Skype, and other Microsoft apps.

Using cloud productivity suites saves you money on maintaining software licenses, installations, operating an IT department, and more. All your data is stored in the cloud, making it easy to access files from anywhere using any device. It's great if you run a business remotely or travel while managing your WordPress blog.

When should I use G Suite or Office 365?

If you are using a small business website, you should start using these business tools as soon as possible. Both companies offer plans for small businesses that are priced per user.

It gives you access from the start to professional tools. You can grow as your business grows by adding more employees or upgrading your account.

That being said, let's compare G Suite and Office 365 to find out which is the best for your business.

G Suite vs Office 365: Price - Which one is cheaper?

When you are starting out, pricing is an important factor in decision making. You want to choose a solution that fits your budget.

Let's compare the price of G Suite and Office 365 to determine which one offers the most value for your money.

G Suite Pricing

G Suite comes with three simple pricing plans.

• Basic - $ 5 per user per month with 30 GB of cloud storage.
• Business - $ 10 per user per month with unlimited cloud storage.
• Enterprise - $ 29 per user per month with unlimited storage.

Note: For enterprise plans, unlimited storage is only available if you have more than 5 users, otherwise you will have 1TB of storage limit for each user.

Office 365 Pricing

Office 365 comes with three different pricing plans for medium and small businesses.

• Business Essentials - $ 6 per month per user
• Business - $ 10 per month per user
• Business Premium - $ 15 per month per user

Here are the pricing plans with the annual commitment.

• Business Essentials - $ 5 per month per user
• Business - $ 8,25 per month per user
• Business Premium - $ 12,50 per month per user
• Enterprise E1 - $ 8 per user per month
• Enterprise ProPlus - $ 12 per user per month
• Enterprise E3 - $ 20 per user per month
• Enterprise E5 - $ 35 per user per month

All packages come with a 1 To cloud storage and 50 GB email storage.

Which is the cheapest?

Both solutions are competitively priced, making it difficult for small businesses to choose the one that's right for them. Fortunately, there are other deciding factors.

For example, G Suite offers unlimited cloud storage with its business and enterprise plans for more than 5 users.

On the other hand, Office 365 offers 1TB of cloud storage with all plans including the Business Essentials plan. That's a lot of storage, but it's not unlimited.

Another big factor for G Suite is free local calls using Google Hangouts and Google Voice. Office 365 uses Skype for Business, available for Business Premium and higher plans. You will also need to purchase Skype Credit to make local calls.

Winner: G Suite

Comparing Features of G Suite vs. Office 365

Both office suites offer a ton of features to help you run your business efficiently. Let's take a look at these features and see how Office 365 and G Suite stack up.

Professional Professional Email

G Suite and Office 365 both allow you to create professional business accounts using your own domain.

G Suite - Gmail for business

G Suite lets you save a domain or use your domain existing to create email accounts. You can also create up to 30 email aliases for each user.

G Suite uses the same technology as Gmail, which means you'll use the same familiar interface for your work email address. Your email also works with Gmail apps for mobile devices.

If you prefer a desktop mail client, you can use your email with all popular clients like Thunderbird or even Microsoft Outlook.

Office 365 - Outlook for business

Office 365 also allows you to easily create professional email addresses with your own domain name. It offers 400 aliases for each user.

It uses Outlook as an email app with a web version, full desktop email client, and mobile apps. Outlook's mobile and web apps aren't as good, but their desktop client is very popular.

You can also use your Office 365 email address with other email clients, and you can even receive those emails in your Gmail inbox.

Storage and sharing of cloud files

One of the main reasons for using a cloud productivity suite is file storage. You can save all your files to the cloud, so you can access them anywhere, using any device, and easily share them.

G Suite and Office 365 make it easy to store and share files.

G Suite - Google Drive Cloud Storage

G Suite gives you 30 GB of cloud storage for each user with a basic plan, unlimited storage with work and enterprise plans, 1 TB of storage for each user if you have less than 5 users in your business or your company.

It uses Google Drive to store and manage files. It contains applications that you can download to your mobile devices, tablets or desktops. This allows you to easily access the files stored in the drive and even make them available offline.

Google Drive also makes it easy to share files with your coworkers or anyone else. You can share via email, allow others to view or edit a file, and even allow other users to download them.

It has a far superior search feature to locate files, shared folders, team drive (a Google Drive shared with all users in your account), and a better interface.

Many WordPress backup plugins also allow you to store your website backups on Google Drive. If you have unlimited storage space, you can safely store all your backups in the cloud.

Office 365 - OneDrive Cloud Storage

Office 365 offers 1TB of cloud storage for each user with all their plans. That's a lot of storage, but it's not unlimited. Each user also has 50 GB of email storage, which is independent of your drive's storage limit.

It uses OneDrive to store and manage files which also come with desktop, mobile, and web apps. Similar to Google Drive, you can sync files using OneDrive and share them easily.

If you're using a Windows 10 or Windows 8 PC, OneDrive is built into those operating systems. This makes it even easier to save files to the cloud and share them. You can also open files directly from OneDrive to Microsoft Office and other default apps on your PC.

Professional Apps in Office 365 and G Suite

Office 365 and G Suite both come with multiple apps for creating documents, spreadsheets, presentations, etc. You can also edit the files of these apps directly from your cloud storage.

Let's take a look at the apps offered by the two platforms, and how they stack up against each other.

Apps in G Suite

G Suite comes with popular Google apps such as Gmail, Google Docs, Sheets and Slides, Google Calendar, Keep, Hangouts, and Photos.

These apps work best in a desktop browser on all operating systems. Google also has mobile apps for each of them for Android and iOS. If you are already using an Android phone, their mobile versions can be preinstalled with your phone.

Google also offers offline versions of some apps that would work in your browser. However, their offline functionality is quite limited, and you will need to individually make a file available for offline editing.

G Suite does not include full-fledged desktop apps that you can use on your computer. However, their web apps are quite feature rich and in most cases, you'll be able to get the job done.

With its web and cloud-only capabilities, G Suite applications are better for remote teams or organizations that store all their data in the cloud.

Applications in Office 365

An Office 365 business subscription gives you access to Microsoft Office applications such as Word, Excel, Powerpoint, Outlook, and OneNote. For desktops, these apps are still the most comprehensive, feature-rich suite of desktop apps on the market.

Office 365 also offers web and mobile versions of these apps, but they are limited in the same way as Google Docs. Office 365 office applications set a very high standard that no web or mobile application has been able to match.

For businesses related to the Microsoft ecosystem with Windows PCs, these apps are a great option and can be a deciding factor in which platform you choose.

Collaboration Tools in G Suite vs. Office 365

The real reason businesses want to use cloud-based office suites is to make collaboration easier. This is one of the main selling points for G Suite and Office 365.

Let's see how they manage the collaboration, and what tools are available for the teams to get things done.

Collaboration tools in G Suite

G Suite started with cloud-based apps only. From day one, their main goal was easy sharing and communication between teams.

It comes with Hangouts for video conferencing and text messages. Hangouts also integrates with Google Voice, which lets you make local calls and send text messages to the United States and Canada for free.

G Suite also allows multiple users to work on a file simultaneously. Users can leave comments and notes on documents, make suggestions, review changes, and revert to an earlier version.

Google Calendar and Google Keep make it easy to create tasks, to-do lists, events, and calendars, so you can share them with your team or anyone in the world.

Collaboration Tools in Office 365

Office 365 attempts to mimic the behavior and appearance of the desktop versions of Microsoft Office. This makes their collaboration tools a bit more difficult to discover and use.

This allows multiple users to work on the same document at the same time. Users can easily leave ratings, comments, and suggestions.

He uses Skype for text messaging and video conferencing. Although he does have video conferences and free Skype-to-Skype calls, he doesn't have free Skype-to-phone calls. You will need to purchase a Skype number and take credit to make local or international phone calls.

Note: Skype for Business is not available with the Office 365 for Business and Business Essentials plans. It is only available for Business Premium and Enterprise plans.

Overall, Office 365 lags a bit behind in collaboration tools, which makes it less suitable for remote teams.

G Suite vs Office 365: Security

Security is one of the main concerns for small businesses when using cloud applications. Let's see how G Suite and Office 365 protect the data you store on their cloud platforms.

G Suite security features

G Suite is built on Google's cloud infrastructure and uses the same levels of security as Google. This includes automatic detection of suspicious activity, phishing attempts and other hacking attempts.

As an administrator, Google allows you to set different policies to prevent unauthorized access to your admin console or any of the user accounts. You can use two-factor authentication and apply it to all your users.

It also comes with the data leak protection feature where you can set keywords to block all outgoing communication. G Suite includes a spam, virus and malware detection feature that scans all documents and attachments.

Office 365 security features

Office 365 allows you to enable multi-factor authentication for all user passwords. It also uses its own AI tools to learn about each user's work habits to spot suspicious activity and flag it if something doesn't seem out of place.

It includes a data loss prevention tool to protect against data theft and leaks. Your Organisation can also restrict user access to company-issued devices using their device management tool.

Office 365 also uses Microsoft's spam, virus, and malware detection tools to scan all documents, emails, and attachments.

G Suite vs Office 365 Comparison Chart

After reading all of the information above, you may still be wondering which of these two is best for your own business. As you can see they both offer similar features at similar prices.

Let's compare G Suite and Office 365 side by side for a quicker overview.

Conclusion - G Suite vs Office 365 - Which one is better?

G Suite and Office 365 are two great cloud productivity suites. They make it easy for your business to collaborate, store files online, and share them. They both allow you to work anywhere using different devices.

We believe G Suite is a much better choice for small business owners. It's much easier to use, their web and mobile apps are the best, and you probably already use a lot of their apps like Gmail, Calendar, Photos, Google Docs, and more.

Another advantage of G Suite is the pricing. If you're on a basic plan, you can buy more storage, and you get unlimited storage with their business and enterprise plans.

G Suite also has a much simpler admin control panel with tons of documentation. As a small business owner, this will save you time when adding employees and managing accounts.

Office 365 is more suitable for enterprise level businesses where all employees work from a desk using a Windows PC. Their desktop apps are top-notch especially if you're in a Windows ecosystem.

At the end of the day, the choice comes down to which platform are you most familiar with? If you use Gmail for your personal email, you're going to love G Suite. If you are used to using Outlook, then you are going to love Office 365.

We hope this article has helped you compare Google G Suite vs. Office 365 to find out which is the best.